Clerk





1. It shall be the duty of the Clerk to keep a correct account, in a book

provided for that purpose, of all supplies received by the Steward under

contract, or purchased by him under direction of the Superintendent. He

shall keep a careful account of all articles used and consumed in the

Asylum daily, and at the end of every month, he shall make an exhibit of

the receipts, expenditures, and disbursements--arranging the different

articles used under appropriate headings, that the actual cost and

consumption of each article, for each day, shall be correctly shown. He

shall keep the ASYLUM ACCOUNT, the PHYSICIANS' DWELLING ACCOUNT, the

GARDEN ACCOUNT, the OFFICE ACCOUNT, the FARM ACCOUNT, and the

IMPROVEMENT AND REPAIRS ACCOUNT, each separate and distinct from the

other, and make out separate and distinct monthly exhibits of each. He

shall also make out, in connection with the exhibits of the above

accounts, a table showing the combined total cost per day, and the

combined total cost per month, with an average cost per day; and the

average cost of each patient per day, and the average cost of each

patient per month, together with any other items that may be of interest

and utility to the Asylum. He shall make out a table showing what bills

are to be paid on the last month's expenditures, and, also, a table

exhibiting the Superintendent's estimate for the expenditures of the

ensuing month.



2. It shall be the duty of the Clerk to keep a correct account of the

patients received--entering, at the time of their admission, in a book

provided for the purpose, a condensed copy of each commitment, with the

facts set forth in the certificate of the examining physicians

accompanying the same. He shall also note, in the same connection, the

condition of the patient, as found by the Superintendent or Assistant

Physician, at the time of admission.





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